Vendor Information Guide

A Guide for Doing Business
With Carrington College’s
Department of Procurement

General Vendor Information

POLICY – DISCRIMINATION AND HARASSMENT PREVENTION

Carrington College is committed to providing a work environment that is healthy, safe and free from all forms of discrimination and unlawful harassment. In doing so, harassment, abuse and discrimination is against the law and prohibited whether committed by or against Carrington employees, management personnel, vendors, students or other non-employees and will not be tolerated.

Pursuant to this policy, any vendor and/or outside contractor conducting commerce with Carrington College on College property as well as Carrington sponsored events and trips, is required to ensure that its employees, representatives and/or agents conduct themselves in a professional manner ensuring compliance with the titles and regulations listed below:

  • Civil Rights Act of 1964
  • Title IX of the Educational Amendments of 1972
  • Rehabilitation Act of 1973
  • California Fair Employment and Housing Act
  • Genetic Information Nondiscrimination Act (GINA)
  • All other applicable federal, state and local laws

Purchasing for all Carrington College campus locations his handled by its Central Purchasing office, which is open for business from 7:00 a.m. to 4:00 p.m. (MST), Monday through Friday, except on federal and state holidays. The department is responsible for administration and oversight of all procurement policy, selection of vendors, contracted services, and oversees purchase for all materials and commodities for all College locations.

Vendors wishing to be added to the Carrington College master vendor listing must send a letter of request and company brochure to CCPurchasing@cc.edu for review and consideration.

Business awards for a broad variety of commodity and services needs are bid each year. Normal commodity needs include office and classroom supplies, textbooks, computer equipment, leased copier equipment, ect. Typical ongoing service needs include, service and maintenance of equipment, cabling, air conditioning, electrical, janitorial and temporary help.

Procurement of Goods – The Carringtion College Purchasing department will issue purchase orders as necessary for acquisition of goods and services after receipt of an approved department request. The purchase order may be e-mailed, mailed, faxed or conveyed through telephonic tranfer.

NOTE: Purchases made under the name of Carrington College without an authorized purchase order (unless otherwise authorized) will not be honered by the college.

Bid Thresholds – Acquisitions less than $9,999 do not require competition unless the college determines that competition is necessary to develop sources, validate prices or for other sound business reasons.

Acquisitions of $10,000 or greater are formally bid and awarded to the lowest responsible bidder, which meets bid criteria specifications, except in cases when it has been determined that only one source or one brand or trade name will properly meet the college’s needs.

Request for Quote (RFQ) and Request for Proposal (RFP) are formal date driven purchase solicitation methods for the acquisition of criteria specific goods and services. Bids received after the closing date and time will be rejected.

Sealed bid responses will be opened and read at the date and time as indicated in the RFQ or RFP. After the bid opening, the college purchasing department will begin the evaluation process to determine the lowest responsible bidder in accordance with the evaluation criteria listed in the bid or proposal.

Vendor Billing – Invoices and Credits – Vendors should forward all invoices to San Joaquin Valley College Inc. located at 3828 West Caldwell Ave., Visalia, Ca. 93277. All invoices must reference a valid SJVC purchase order or contact person in order to prevent delays in processing payments. Accounts Payable may be contacted by phone at
559-734-9000 or by email at: CCPurchasing@CC.edu

Deliveries – Deliveries may be made to any Carrington College Shipping and Receiving department listed below, during normal business hours. (Call your specific campus) hours of operation.

Carrington College Locations
Actual Campus Facility No Building Address City State
26 1001 West Southern Ave. Mesa AZ
27 1300 S Country Club Dr. Suite 2 Mesa AZ
28 8503 N 27th Avenue Phoenix AZ
30 201 N Bonita Avenue Tucson AZ
25 6751 N. Sunset Boulevard Glendale AZ
29 2149 W Dunlap Avenue Phoenix AZ
18 7301 Greenback Lane Citrus Heights CA
19 380 Civic Drive, Suite 300 Pleasant Hill CA
22 5883 Rue Ferrari San Jose CA
23 15555 East 14th Street, Suite 500 San Leandro CA
24 1313 West Robinhood Dr., Suite B Stockton CA
20 901 Corporate Center Drive Pomona CA
21 8909 Folsom Road Sacramento CA
36 1200 N Liberty Boise ID
33 1001 Menaul Boulevard Albuquerque NM
31 5740 South Eastern Avenue Las Vegas NV
32 5580 Kietzke Lane Reno NV
34 2004 Lloyd Center, 3rd Floor Portland OR
37 3733 West Emporium Circle Mesquite TX
35 1102 E Knox Spokane WA


Parking –
Parking regulations are enforced in all campus parking lots, including 30 minute zones (green curbs), on Monday through Thursday from 7:00 AM to 10:00 PM and Friday from 7:00 AM to 5:00 PM. Parking regulations are enforced 24 hours daily for red curb/fire lanes, 15-minute time zones, state and service / maintenance stalls, disabled stalls, loading zones white and yellow curb.

Vendor Insurance Coverage – As part of Carrington College’s vendor compliance program, all vendors must provide evidence of Insurance with additional insured’s policy endorsement as stated below prior to performing any services relating to: Janitorial Facilities Cleaning, Repairs and Maintenance, or New Equipment Installation. Insurance Certificates can be e-mailed to: CCPurchasing@CC.edu

General Liability: Comprehensive or commercial form minimum limits each Occurrence $1,000,000, General Aggregate $2,000,000Employer Liability: $1,000,000.

Business Automobile Liability: Minimum limits for Owned, Scheduled, Non-Owned, or Hired Automobiles with a combined single limit of not less than $1,000,000 per occurrence.

Workers’ Compensation:

Contractors, Service Providers or Vendors, – (CSPV) shall furnish the college with an underwriter’s endorsement with a certificate of insurance stating that there is insurance presently in effect for the (CSPV) which meets the minimum requirement contained herein.

The certificate of insurance shall provide:

That the insurer will not cancel the insured’s coverage without thirty (30) days prior notice to the College and further states that: The acceptability of Insurers rating shall be AM Best – AVII or equivalent unless otherwise agreed to by the College.

Carrington College, its employees, officers, and agents of each, are included as additional insured’s, but only insofar as the operations under this contract are concerned;

Carrington College, employees, officers, and agents, will not be responsible for any premiums or assessments on the policy.

(CSPV) agrees that the bodily injury liability insurance herein provided shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract. The (CSPV) agrees to provide at least thirty (30) days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year.

New certificates of insurance are subject to the approval of the College. (CSPV) further agrees that no work or services shall be performed prior to the giving of such approval. In the event contractor, service provider or vendor fails to keep in effect at all times insurance coverage as herein provided, the College may terminate its contract for services upon the occurrence of such event.