Letter to Students

Dear Student,

As you may have heard, the U.S. Department of Education has made a number of changes to regulations for colleges and universities. These changes, effective July 1, 2011, are intended to ensure that progress is appropriately monitored throughout a student’s enrollment in a program and to introduce more consistent terminology and requirements among colleges and universities.

Two particularly important academic policy areas will change starting July 2011. The following is an overview of these two policy areas.

Standards of Academic Progress

Students’ academic standing is reviewed at the end of each term against specific standards of academic progress. A student who is enrolled at Carrington College California is in Good Standing until such time the student is placed on academic warning, or placed on probation, or is academically dismissed.

Academic standing is important for students as it affects students’ eligibility both to remain in school and to receive financial aid. The requirements for Good Standing will change somewhat, beginning with the evaluation of grades earned for courses ending 7/1/11 or later. The new standards of academic progress will first be applied toward the evaluation of grades for courses that begin 7/4/2011.

In general, to be in Good Standing for the terms defined above:

A student must maintain a cumulative grade point average (CGPA) of 2.00 or higher. If at the end of the semester the CGPA is below 2.00, the student is placed on academic warning.

To meet the satisfactory academic progress standard of maximum time frame, a student can take no more than 150 percent of the credit hours needed for a degree. For example, if an Associate’s degree takes 60 credit hours to complete, all the requirements for the degree must be met by the time the student completes 90 credit hours. A student who exceeds this maximum time frame and has not graduated is not permitted to continue in the program.

A student must earn credit toward graduation at a pace (rate of progress) that ensures successful program completion within the maximum time frame allowed. To that end, at least one course must be completed during the term. A student must ultimately pass a specific percentage of the credit hours attempted. This requirement will be checked every semester. A student who fails to maintain the minimum pace and has not graduated is placed on academic warning. In addition, if the student withdraws from all required courses during the semester, the student is placed on academic warning.  These percentages are listed below:

  • End of the First Payment Period– all students are required to successfully complete a minimum of 50% of all credits attempted in the first payment period.
  • End of all subsequent Payment Periods – all students are required to successfully complete a minimum of 66.7% of all credits attempted at the end of each subsequent payment period.

For a student who does not meet all requirements for Good Standing, adjusted conditions to remain in school and return to Good Standing will be in effect. For example, students will need to meet pace (rate of progress) at a specific percentage established for incremental ranges of credit hours attempted. The terminology used to define academic standing statuses will also change, as well as conditions requiring an academic appeal. This information will be provided in the July volume of the Academic Catalog.

Attendance and College Withdrawals

Students enrolled in an online class must login and complete an academically-related event to be counted in attendance for the week. Examples of academically-related events include, but are not limited to, submitting a class assignment, participating in threaded discussions, completing quizzes and exams, completing a tutorial or participating in computer-assisted instruction. Students’ grades will be dependent upon the weighting assigned to completion of each academically-related event and the final exam.

If a student withdraws from all classes in a term but intends to remain enrolled in classes later in the term, the student must submit written documentation indicating intent to return to class. If written documentation of intent to return is not received, the student will be withdrawn. Example: In a 16-week terms, you may have three sets of 6-week courses.  If you withdraw from classes offered in one six-week period, you must submit written document indicating that you will return to class for the subsequent class offered in this 16-week term.

Current policies remain in effect for determining academic standing resulting from the evaluation of courses and grades in June 2011.

While these policy changes may seem complicated, it is our intention to work with each of you to ensure you have the best path in place to facilitate your academic success. Please contact your campus Dean of Academic Affairs to discuss questions or concerns that you may have. Carrington College California is committed to implementing these new procedures with sensitivity for our students and with full transparency of process.

Thank you,
Dr. Danika Bowen
Senior Director of Academic Affairs and Accreditation Liaison Officer